Everyone would like to have another 5-6 hours to cope with all tasks, do something new or just have a rest. 24 hours in a day is not enough for a modern person. The life requires too many actions, and it is almost impossible to put these actions into such a limited period of time. We need at least 30 hours per day to be able to do everything that we planned, have enough sleep, and spend at least one hour with our families and friends. However, we cannot prolong the day that is why we need to learn how to operate the available time. In this article, we have collected 8 useful time management strategies that will help reduce the level of stress and will help you cope with all tasks without extra tension.
1. Create Schedule for Your Work
If you have no time to have a rest and spend some time with your family, perhaps you spend too much time at work. In average, we should spend 40 hours per week at the office. However, the reality is different. Some of us spend 60 and even more hours at work and even do not notice that our lives consist of work only. Even though we may spend 40 hours at the office, we take our work home – we call our colleagues, write business letters, and try to find bugs in a recently deployed system. Why are we doing that? This may happen because we do not have a proper schedule for our work, and that prevents us from completing tasks on time. If you want to organize your work and limit the working hours to 8 hours per day, you need to create a schedule where you will write your everyday working activity in detail.
2. Write Down Your Tasks
You always need to understand what exactly you should do today, this week, this month and even this year. Develop a habit of writing down all your tasks to be able to control them and check which of them have already been completed. When you see that you cope with your plans, the level of stress reduces. Moreover, when you write down your tasks, you do not need to keep everything in your head, thus you feel free and less tensed with the thoughts that you have forgotten something.
3. Use Brain Dump Technique
This technique is related to the previous point. You may write down your tasks systematically (for example, create a kind of a schedule every morning), and you may write down all things spontaneously with brain dump technique. This method presupposes that you take a sheet of paper and just write everything that is currently in your head. It helps you get rid of annoying thoughts and define really important information. Besides, this is a perfect technique that helps concentrate on problem-solving. So if you want to save your time and get focus quickly, we recommend that you use it.
4. Create an Overview of the Process
The tasks that we need to complete daily can be divided into two big groups: those we can complete quickly, and those that require some preparation. To make the second ones less stressed, we recommend that you write an overview of the process for every complicated task. This overview should include the following points:
– Determine what exactly you should do to complete this task. Perhaps, you need the assistance of other people.
– If you need some assistance, make sure that you have found people that can provide you with required support. You can also delegate the task if this is possible.
– Set time for completing the task. Do not set too tough deadlines – if you want to reduce the level of stress with time management techniques, you should not create the situations where the stress is inevitable.
5. Organize Your Work
Organization is important in any sphere. When your work is organized properly, you may reach better results and avoid deadlines and stress. Of course, the organization concerns not only time management, but also your ability to prioritize tasks and organize the people who work with you. So when you write a schedule for some task, also include some organizational moment into it.
6. Know When to Say NO
Many people have problems with the ability to say no when someone asks them to do something. Thus, they sacrifice their free time to complete someone else’s tasks. Of course, there are situations when you just cannot say no. But these are just 5% out of all situations when someone asks you to do something. So be kind to yourself and do not be afraid to say no to save your time and energy.
7. Learn How to Relax
One of the biggest problems of modern society is the impossibility to relax even when people sleep. This leads to overfatigue and total exhaustion. If you have noticed that you spend too much time to fall asleep even after a sleepless night and if you wake up all broken, you need to consider some relaxation techniques. Perhaps, you need to take a couple of yoga classes or meditate to understand how to calm down your mind and to be less preoccupied with your job.
8. Have Rest When You Need It
Another mistake that we make every day is avoiding having a rest. We think that we need to work harder and harder and have no right just to sit and think about something else. Again, that leads to overfatigue. Include periods for having a rest into your schedule. Get 5-10 minutes of rest every hour, and you will be able to restore energy.
Not all time management techniques are intended to help you deal with the stress level. However, the chosen ones perfectly suitable to make your life less tensed. Implement these techniques everyday and you will notice that 24 hours is enough to work, have a proper rest and spend free time with your closest people!
Richard Nolan is a writer and a private tutor, sharing his experience in spheres of writing, blogging and psychology. Richard writes for numerous blogs and gives useful tips for bloggers and students. Currently, Richard works as a general editor for ProWritersCenter. Follow him on Twitter and Facebook.
*Disclaimer: The ideas and opinions expressed in this article are the author’s own and do not reflect the view of Zensorium.
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